Tuesday, May 28, 2013

9:00 AM


In Attendance: Ricardo Maestas, Quint Thurman, Denise Groves, Cesar Valenzuela, Chandragupta Gudena, Yvonne Realivasquez – recording.


I.                   Announcements and Development

A.    Regents meeting went very well.  Maestas informed the regents about our enrollment growth. Maestas also discussed our athletic program and the plan from the foundation for renovating our Jackson field facilities.

B.     Aramark Contract Extension was approved by the Board of Regents.

C.     Senate Appropriations bill passed the House and the Senate, SRSU will basically have flat appropriations over the next two years.  RGC appropriations gained new funds above the previous two years.


II.                Approval of Minutes

A.    5-7-2013 – tabled pending review


III.             Old/Unfinished Business

A.    Print Shop University Use – Tabled pending proposal from Marketing Committee.

B.     Signature Authority Policy – Tabled pending additional research.


IV.             Reports

A.    President’s Report

1. Nothing to report

B.       Provost’s Report

1.  Thurman reported that a decision to move Marilyn McGhee and Virginia Carrillo to the first floor of the BAB has been approved.  This frees up some space for the Institutional Research department.   

2.Thurman announced that the THECB approved the Bachelor’s of Science in Nursing.

C.     CFO’s Report

1. Nothing to report

D.    Associate Provost’s Report

1. Nothing to report

E.     CIO’s Report

1. Gudena reported that Touchnet is now active for students to pay bills online, they are in the process of implementing phase 2 that would allow for CBBS, the museum, and alumni among others to use online payments.

2. UC4 from Ellucian is more costly but there is an alternative that may work and is substantially less expensive. Ellucian has counter offered and we will continue to explore the options. 

3.The new version of Banner is going to be coming up over the next 3 years.  Ellucian staff will train our employees as needed.

F.      VPEM’s Report

1.  Groves reported that the summer enrollment numbers have increased over the numbers from 2011 and 2012.


V.                New Business

A.    Position and Position Title Changes

1.   Request to advertise for Rodeo Coach – formerly Chance Campbell. EC approved request to advertise.

B.     Lobos at Cowboys Stadium – Employees will be given time off to attend the Lobos at the Cowboys Stadium on September 13 as a Lobo Pride Day.  If employees do not attend the game they will be charged with annual leave or they may come to work as a regular day.

C.     IT Policy Guidelines – Charles Gregory, TSUS IT Auditor provided feedback in a 70 page report. We are required to draft up new policies that take corrective action. In order to fully comply with the audit plan, Gudena and Sanders will draft a management plan. Gudena has to submit the management response by May 31, 2013 to Gregory and to Carole Fox.  EC has reviewed the audit recommendation, EC will respond to Gudena by 5:00 pm on Thursday.


VI.             Next meeting date and time

A.    June 4, 2013

B.     Adjourn at 10:10 am.