EXECUTIVE CABINET MINUTES

Alpine, Texas  

Tuesday, July 22, 2013

9:00 AM

 

In Attendance: Ricardo Maestas – via telephone, Quint Thurman, Denise Groves, Yvonne Realivasquez – recording.

 

I.                   Announcements and Development

A.    Next Sully Registration is on July 27th.

 

II.                Approval of Minutes

A.    6-14-2013 EC approved

B.     6-25-2013 EC approved

 

III.             Old/Unfinished Business

A.    OIT Policies – EC reviewed all OIT policies for consistency and accuracy.  Based on an auditor’s report, it was recommended that EC review and approve policies as needed.  After a lengthy discussion about the policies, EC decided to approve each one individually and to add the review/approval date on the bottom of each policy.  It should be noted that many of the policies were modeled from TSUS information technology policies. The next review of policies will be in 5 years, unless otherwise needed. All policies have had legal review and were forwarded to EC for final review.   

1.         APM 7.01 Information Security Policy EC reviewed and approved

2.         APM 7.02 Computer Equipment Replacement Policy EC reviewed and approved

3.         APM 7.03 Computer Software Policies and Standards EC reviewed and approved

4.         APM 7.04 Appropriate Use of Technology reviewed and approved

5.         APM 7.05 Network Management – this policy had a minor changes in wording. EC reviewed and approved

6.         APM 7.06 Webpage Guidelines EC reviewed and approved

7.         APM 7.07 Intellectual Property Rights EC approved

8.         APM 7.08 Server Management EC approved

9.         APM 7.09 Confidential Data Policy EC approved

10.     APM 7.10 Hardware Standards EC approved

11.     APM 7.11 Non-Consensual Access Policy. This was previously discussed and EC approved this for the record.

12.     APM 7.12 Administrator Access Policy. This was previously discussed to promote a safe secure computer environment. This policy is modeled after our sister institutions. EC approved

13.     APM 7.13 Environment Security This policy is modeled after TSUS policy. EC approved

14.     APM 7.14 Physical Access Policy. EC approved

15.     APM 7.15 Website Privacy and Security Policy EC approved

16.     APM 7.16 Firewall Policy was modeled after TSUS policy. EC approved

17.     APM 7.17 DMCA policy was modeled after TSUS policy. EC approved          

 

IV.             Reports

A.    President’s Report

1. Nothing to report

B.       Provost’s Report

1. Nothing to report

C.     CFO’s Report

1. Nothing to report

D.    Associate Provost’s Report

1. Nothing to report

E.     Interim CIO’s Report

1. Nothing to report

F.      VPEM’s Report

1. Nothing to report

 

V.                New Business

A.    Personnel Items

1.ANRS Dean’s Secretary – approved via email 7-8-2013

2.CJ Tenure Track position – approved via email to advertise 7-3-2013

3.Request to advertise for Assistant Football Coach and Lecturer – EC approved via email 7-8-2013.  

4.Request for approval to advertise for a Theater Director/Lecturer at the current salary rate - formerly Jay Sawyer – see attachment. EC approved.

5.Request for approval to advertise for a Technical Support Specialist II formerly Alain Gallegos and request to relocate position to Del Rio.  Further request to transfer Juan Garza from Del Rio to Eagle Pass to fill the vacancy left from Gallegos.  EC approved via email 7-8-2013

6.Request to hire a lecturer to fill Dr. David Martin’s vacancy in the math department.  EC approved via email 7-11-13. 

7.NIFA Award – Research Facilitator request to advertise for position at $35,000. Hopper requests that we advertise for a technical position to assist with the lab. Thurman will contact Dean Case for additional details.  EC approved the position. EC understands that the position is not an institutional position and will not be continued after the conclusion of the grant. 

8.Sandra Chambers – Head Softball Coach and Lecturer has been transferred over to the Academic Center for Excellence.

9.Scott Wasserman – position. Tabled pending more information.

B.     Tuition for Dependents of Employees – Sul Ross Alpine and RGC employees have been approved to continue the tuition assistance program for the Fall Semester 2013 and this will be re-evaluated in the Spring. 

C.     Tuition for SWTJC reciprocal – EC approved to also offer the tuition discount to SWTJC.  Additional information is needed for further action this item was tabled.

D.    Graduation Application Deadline –

1. 2014 Graduation application deadlines without a late fee

a. For May graduation – Friday, February 14, 2014 (MidFebruary and after the 12th class day)

b. For August graduation – Friday, May 2, 2014 (the Friday before finals)

c. For December graduation – Friday, September 19, 2014 (MidSeptember and after the 12th class day)

2. 2015 Graduation application deadlines without a late fee

a. For May graduation – Friday, February 13, 2015 (MidFebruary and after the 12th class day)

b. For August graduation – Friday, May 8, 2015 (the Friday before finals)

c. For December graduation – Friday, September 18, 2015 (MidSeptember and after the 12th class day)

A.    Lobos Football Game – Request for September 12th and 13th to be considered excused absences for students. Tabled pending more information.

B.     Big Bend Special Events – Sweet Leaf Company would provide an opportunity to have a summer camp in mid-July at Sul Ross at their cost.  EC agreed that this would be great opportunity to have students come in next summer for a summer events/theater camp. EC approved to proceed with the proposal.

 

VI.             Next meeting date and time

A.    August 6, 2013

B.     Adjourn at 10:15 am