EXECUTIVE CABINET MINUTES

Alpine, Texas  

Wednesday, August 28, 2013

9:00 AM

 

In Attendance: Ricardo Maestas, Quint Thurman, Cesar Valenzuela, Paul Sorrels – via ITV, Yvonne Realivasquez – recording.

 

I.                   Announcements and Development

A.    UDPS will be open during lunch to accommodate the need for student ID’s during registration.

B.     ARAMARK is working on the completion of renovations.

C.     Enrollment continues to grow as we start the semester at both Alpine and RGC.

 

II.                Approval of Minutes

A.    8-5-2013 EC approved

B.     8-13-2013 EC approved

C.     8-20-2013 EC approved

 

III.             Old/Unfinished Business

1.Overload Faculty Pay - per Dr. Thurman, Marilyn McGhee researched policies from other schools and provided two that we could use. In addition to the need for a policy, Dr. Thurman requested approval for two chairs that worked over the summer on grants to be paid for their work.  EC approved payment for this one time to pay Dr. Ritzi and Dr. Warnock for this additional work over the summer. A policy will be researched for future needs in similar situations. Included in this policy, faculty will be required to obtain approval prior to working on the grant.  Documentation will be required to show the amount of work on the grants.  EC discussed and approved Karen Little teaching a class left by the abrupt departure of Jackie Denson.

2.FA disbursement – EC discussed the date of disbursement but the FA refund is not being released until the first class day.  Students are unable to purchase supplies and books until they receive them.  Groves requested that students receive refund checks before the first class day.  Sorrels was concerned that some students add and drop classes and end up owing more money after they issue refunds.  EC discussed that the students should be responsible in knowing that they may owe money after the add/drops but it is a culture change. EC tabled this discussion until November.

 

IV.             Reports

A.    President’s Report

1. Dr. Maestas announced that at the Board meeting, the Chancellor reported that Board of Regents across Texas will have control over low producing programs.

2.TSUS had a great legislative session.

3.Chancellor McCall visited with the AT&T foundation in San Antonio, to being discussion on how AT&T can get involved with TSUS institutions.

4.McCall also discussed how the Hazlewood Act will impact public colleges.  No change was made by the legislature.

5.McCall asked each school if we have made any economic development studies. 

B.       Provost’s Report

1. Nothing to report

C.     CFO’s Report

1. Nothing to report

D.    Associate Provost’s Report

1. Nothing to report

E.     Interim CIO’s Report

1. Yesterday, Mark Land, Director of Infrastructure died unexpectedly.  EC expressed their deep sorrow.

F.      VPEM’s Report

1. Lobo Days was successful, there are a few tweaks that need to be made, but overall this year was relatively smooth.

 

V.                New Business

A.    Personnel Items

1.Request to advertise for Tech Support Specialist formerly Juan Cisneros. EC approved.

2.Request to advertise for Building Maintenance Worker formerly Joe Ray Ramirez. EC approved.

3.Appointment of Interim Director of Infrastructure.  Valenzuela suggested Greg Friedline be appointed for the interim.  In addition, Friedline will be provided with a stipend during this time with an increase of 15% over his base salary. EC approved Friedline’s appointment.

4.Request to promote Lori Schreiber to Library Technical Services. EC approved.

5.Request to promote Barbara Williams to Interlibrary Loan Librarian (formerly Lori Schreiber). EC approved.

6.Request to advertise for Serials Librarian formerly Barbara Williams.  EC approved.

7.Request to advertise for Education Department Secretary at RGC for Education Department Chair RGC. EC approved request to advertise.

B.     MOU MISD SRSU Telescope Loan – per Dr. Thurman, EC suggested that surplus items be donated to Marathon from one state agency to another. Dr. Thurman will discuss this with Dr. Case for a recommendation. No further action needed.

C.     Housing Software Request – per D. Groves. Mark Chaszar audited their process for housing and recommends that we purchase software for housing that will provide easier access for students, parents, and staff. After discussion, Groves recommended that we move forward and purchase software to assist our housing department. EC approved the request, pending funding and actual amount for first year.

D.    Tuition for Dependents – EC discussed how to approach individual requests for waiver for tuition for employee dependents. After deliberation, EC determined that we will follow the policy but will also review individual requests on a case by case basis. No further action needed.

E.     Request for discount for retired employees to take classes.  State law dictates that if persons are 65 and older, tuition may be waived for up 6 SCH. No further action was needed.

F.      Guaranteed Tuition Plan – parameters that we must follow were provided during the Board of Regents meeting.  Valenzuela provided the information to EC for consideration.  No action taken. A meeting to follow up will be held in September.

 

VI.             Next meeting date and time

A.    September 3, 2013

B.     Adjourn at 11:00 am