Alpine, Texas  

Tuesday, October 29, 2013

9:00 AM


In Attendance: Ricardo Maestas, Quint Thurman, Cesar Valenzuela, Denise Groves, David Gibson, Paul Sorrels via ITV, Yvonne Realivasquez - recording


I.                   Announcements and Development

A.    Lawrence Sullivan Ross Statue Committee has met and is beginning the process to determine the best likeness of him to be captured in bronze. The committee has also recommended that the location of the statue should be in front of Lawrence Hall. Further planning and approvals are needed for this.

B.     The EC will be traveling to RGC this week.

C.     Enrollment Management retreat went very well. Goals and the ideas were well received, the group was excited and ready for the next steps.

D.    Sorrels went to the grand opening of the Kickapoo hotel and casino.  He met the new Mexican Consulate for Eagle Pass.

E.     Sorrels will meet with Bill Rankin, alumnus from Blue Bell Creameries.

F.      Valenzuela announced that the state fire marshal will be here over the next two days inspecting the academic facilities. They will return at a later date to review the housing facilities.


II.                Approval of Minutes

A.    10-15-2013 – EC approved


III.             Old/Unfinished Business

A.    Policy Development APM 2.00 – Tabled pending revision.

B.     Signature Authority Policy – tabled pending review by legal.


IV.             Reports

A.    President’s Report

1.      Regent’s meeting will be held on November 7 & 8 in Beaumont, TX at Lamar University

B.      Provost’s Report

1.      Nothing to report

C.     CFO’s Report

1.      Valenzuela provided a report that showed the schedule of budgeted vs. actual major fee revenues for the Fall 2013 semester.  Overall the actual revenues were less than the budgeted amounts by $143,651 in Alpine while RGC’s actual were $15,583 greater than the budgeted. The headcount enrollment numbers were on target with projections in the fall but the SCH were not quite.  Also, the mix of revenue generating SCH included a large number of waivers which caused the shortfall in Alpine. Valenzuela cautioned that we need to mindful of the enrollment not only in headcount and SCH but also as it relates to revenue generation.

2.      Valenzuela also provided a report of the waivers by fee. Valenzuela emphasized that it costs Alpine $598,869.99 and RGC $54,101.76 in revenue losses due to waivers for the Fall 2013 semester.

3.      Valenzuela reported that some demographic data shows that we have $725,000 outstanding in tuition and fees with $52,000 in RGC. Average debt for students in Alpine is $1400 while at RGC it is $394.  A year ago the average was $608 and at RGC it was $505.  He also cautioned the EC that we still had one more installment payment coming up which would reduce this.  In addition, the Collections staff is working hard to collect these debts.

D.    Associate Provost’s Report

1.      Nothing to report 

E.     CIO’s Report

1.      OIT property inventory has begun.  

F.      VPEM’s Report

1.      Nothing to report


V.                New Business

A.    Personnel Items

1.      Request to increase salary for Rhonda Austin, the increase was approved by EC for the duration that she is director of two grants. A letter will be submitted to the US Department of Education signifying this information.

2.      Retirement announcement from Chet Sample – EC approved.

3.      Retirement announcement from Ann Johnson – EC approved.

4.      BRI two positions (Research Associate and Research Scientist), Thurman reported that these are grant positions and will be funded 100% by the grant, per Harveson. EC approved with the understanding that university funding will not be used for these positions.

5.      BRI office manager request – EC approved the BRI request for additional office staff through the use of the indirect monies (10%) from the newest BRI grant ($1.465M) to be used by BRI to pay for these new personnel.  EC agreed that this is a one-time approval. Thurman will contact Harveson with the approvals.

B.     EPAF request per Valenzuela to limit the number of online approvers needed for TEFs under $500.  EC approved. The EPAF system will replace the current paper document needed for approval of hires or payroll changes with an electronic approval system.

C.     Wired and Wireless Improvements in UC per Gibson. Gibson explained that he would like to improve wireless capability in the UC. EC approved

D.    Improved Ability to Find, Isolate and Repair Problematic Hardware – Gibson explained that he would like to improve OIT’s ability to locate problems in our system. EC Approved and it will apply to RGC.

E.     Publication Services Proposal – tabled.


VI.             Next meeting date and time

A.    November 12, 2013

B.     Adjourn at 10:30 AM