EXECUTIVE CABINET MINUTES
Alpine, Texas †
Tuesday, December 3, 2013
In Attendance: Quint Thurman, Jim Case, Cesar Valenzuela, David Gibson, Paul Sorrels, Denise Groves, Yvonne Realivasquez Ė recording.
I. Announcements and Development
A. Presidentís Holiday Fiesta is December 4, 2013 at 5:30 pm in the UC.
B. Presidentís Tree Lighting is December 4, 2013 at 7:00 pm in front of Wildenthal Memorial Library.† The Alpine Elementary School children have been invited to attend as well.
C. LEA Graduation will be Friday, December 6, 2013.
D. Sara Milesí design for Christmas Cards 2013 was selected as the winner for this year.† She will receive a $100 gift certificate to the Texas Book Store on campus.
E. TSUS staff were in attendance on December 2, 2013 to provide details about the upcoming presidential search at Sul Ross.
II. Approval of Minutes
A. 11-12-2013 Ė EC approved the minutes.
III. Old/Unfinished Business
A. Policy Development APM 2.00 Ė Tabled pending revision.
B. Signature Authority Policy Ė tabled pending information from Finance.
C. LEA Contract with Midland College - The contract expires at the end of December.† Midland College collects tuition and fees and then pays us some of the salaries and expenses for the academy.† Dragoo and Valenzuela will meet with Midland College officials to renegotiate the contract and work out the details.† EC approved.
A. Interim Presidentís Report
1. Ricardo Maestas submitted his resignation last week and Dr. Thurman announced that he was asked to serve as Interim President. He will work with Dr. Case to turn over several projects that will require completion during the interim.
2. Head football coach search has commenced.† Dr. Case will be the search committee chair.
3. The Lawrence Sullivan Ross Statue will proceed as planned and the first installment payment will be issued as soon as possible.
4. Dr. Thurman would like to begin looking at bus proposals for our athletics programs. He will visit with Valenzuela to explore potential options: to contract a bus service, buy a bus for the campus, or buy several smaller buses.
5. Chancellor McCall suggested that we begin looking at costs associated with laying a pipeline for direct natural gas consumption for Sul Ross, rather than paying to the City of Alpine. Valenzuela will begin looking into permit procedures from the city.
6. Thurman requested for the weight equipment to be moved over to Gallego as outlined in the field house plan. Valenzuela reported that it is on the schedule for the physical plant.
7. Thurman requested Groves begin training faculty and staff to begin learning to be a mentor.† Groves will begin looking for funding opportunities in order to offer spring training and summer.
8. Thurman requested that Groves look into service learning scholarships so that they can be in place by Fall 2014.† Groves will work with Case to begin planning how colleges can provide these opportunities.
9. Thurman asked Groves to also focus on students from China.† He suggested that Groves work with Marks to establish a pipeline for these international students. †
B. Interim Provostís Report
1. Case reported that the audit of the radioactive materials in the Science building is scheduled for completion in the Spring 2014.
2. Case reported that dual credit will be a major topic throughout the semester.† He is optimistic that the area school districts will welcome Sul Ross classes in their schools. Given the needs of the districts Case believes that we may utilize some of the faculty from the high schools to teach the courses, but the need has not yet been determined. The Deleon school district mentoring experiment has gone very well.
3. Case expects that SACS will also consume a majority of time for deans and the provostís office. He will work with Dr. Moreland and Dr. Jones from IR/E for additional needs.
4. Case reported that Dr. Francine Richter will be on the Alpine campus beginning this Spring 2013. †
C. CFOís Report
1. Valenzuela reported that Martin Terry has provided a contract explaining that SRSU is using his land for ecological study.† Before any agreement is signed, Valenzuela requests that Dr. Ritzi confirm the usage and that the agreement be reviewed by legal.
2. Valenzuela reported that Lisa George has drafted the information for a guaranteed price plan.† It has been sent to Mary Beth Marks for review.† Valenzuela has requested that Marks provide some FAQs to include in the information brochure.
3. Valenzuela submitted a request to make an exception to the Kokernot Lodge leasing policy.† Our do not lease during holidays, but a request has been made to lease it during January 1 and will be cleaned on January 2. In addition, a couple has requested to be married on home plate at Kokernot Field.† EC approved both.
4. Valenzuela raised the issue of waivers for employees and dependents.† After discussion it was agreed that employees and dependents would be offered scholarships to cover the costs associated with attending Sul Ross.
5. Finishing RFP for wifi cable in dorms and vending services.
D. Associate Provostís Report
1. Sorrels asked about the Visionality upgrade for the classrooms that were not upgraded.† Gibson responded that he will look into this and get back to Sorrels.
2. Sorrels reported that the search for the faculty member in education has commenced.
E. CIOís Report
1. Gibson reported that OIT is trying to get off of Blackboard 8, as of January 31, 2014 Blackboard 8 will no longer be available for faculty and students.† On February 3, 2014 OIT will archive the information, but in order to access it, faculty will need to contact OIT. One year later, the courses will be taken off and not easily accessible. It will be communicated to the campus.
2. OIT will take servers down to do upgrades.† It should last only 4 hours and they will schedule a time that should not impact business hours. Once a date has been selected, an announcement will be sent out to the university community.† Gibson will provide some dates after consultation with his staff.
3. IT Securing the Human statistics shows a 47% completion rate.
F. VPEMís Report
1. Enrollment numbers show an increase in SCH by 4% and 3% in headcount as compared to last year. The concern at this point is that our students have not re-registered for the Spring, but enrollment services has begun the push to get them to re-enroll.
2. Groves requested approval to purchase mattresses for the residence halls. EC approved.
3. Groves reported that she is working on costs for scholarship software funding.† Valenzuela reported that he has information about funding for her to review.
4. Groves reported that Adam Heidrick has suggested a new background for the website.
5. Groves reported that in year to year comparison it is projected that Fall 2014 has a 40% increase in applications.
V. New Business
A. Personnel Items
1. Request to advertise for Assistant Director of Financial Aid at RGC formerly Yvette Hamm. EC approved via email 11-19-2013.
2. Request to advertise for Head Football Coach. Maestas approved 11-20-2013.
3. Request to promote Dr. Scarlet Clouse from Interim Director of Teacher Education to full time Director of Teacher Education. EC approved.
4. Request to advertise for full time tenure track Assistant Professor in Education at Alpine. †EC approved the request to be effective Fall 2014.
5. The Head Volleyball Coach has been selected.† His name is Dewayne Roberts from New Mexico.† He was selected by a search committee from the last round.
6. Bobby Mesker has been named as the interim athletic director.
7. Janice Moss has accepted and been reassigned to the NRM department as the secretary. Request to advertise for a replacement in Athletics Department.† EC approved.
8. Solomon Southall has been reinstated as the soccer coach with no duties assigned for the football program.
9. Antuan Washington has been named as interim track coach.
B. SGA question: is there a fine for smoking on campus and how is the no tobacco policy being enforced? Thurman asked Realivasquez to reply to the SGA with some information from TSU.
VI. Next meeting date and time
A. December 17, 2013
B. Adjourn at 11:41 am