Alpine, Texas  

Tuesday, April 8, 2014

9:00 AM


In Attendance:  Quint Thurman, Cesar Valenzuela, Jim Case, Paul Sorrels, Yvonne Realivasquez – recording.


I.                   Announcements and Development

A.    FLP Etiquette Dinner Thursday Night at 6:30 pm.

B.     Honors Convocation will be held on April 21, 2014.

C.     The Annual Mary Thomas Marshall Lecture will be held on April 22, 2014 with speaker Dr. Kim Rossmo.

D.    Campus Awards Ceremony will be on May 1, 2014 at 2:00 pm

E.     Campus Cookout will be held on May 2, 2014 from 11:00 am to 1:00 pm, EC will serve the campus.


II.                Approval of Minutes

A.    3-18-2014 EC approved

B.     3-25-2014 EC approved

C.     4-1-2014 EC approved


III.             Old/Unfinished Business

A.    Signature Authority Policy – Valenzuela explained that we needed to make sure that the online approvals were also referenced. The policy will allow for the EC members’ assistants to have signature authority but does not allow anyone else on campus to authorize their signatures.  As reworded, EC members can provide signature authority but they must copy the President’s office in all occasions.  EC approved.

B.     Staff Development Policy – The revision of the policy was necessitated to comply with recommendations resulting from an internal audit of the area.  The changes to the policy now require employees to take classes that are related to the duties or prospective duties of the employee or to health fitness or related education before any scholarships under this policy may apply.  In addition, classes must have met enrollment and must be taken for a grade before employees will receive the waiver and tuition scholarship. EC approved.

C.     LAR Discussion – Valenzuela sent the previous LAR narrative files to Case and Sorrels for editing. 

D.    Summer Writing Institute Proposal – Jeanne Qvarnstrom has proposed to bring in a professional firm to offer instruction to school district teachers over the summer.  They would need a computer lab. Case would like to look into how to offer the course for 1 hour credit.  EC approved to charge students tuition  of either $62 for graduate or $50 for undergraduate credit depending on which course aligns with this proposal.

E.     APM Policies – Externally Sponsored Programs - EC requested the red-line version of the policies and tabled this. 

F.      Renovation of LH for Grant – Tabled pending additional information.

G.    SGA Bills –

1.      Medical Services on Campus – John Hughes offers a variety of services under the direction of Dr. Sanchez.  Hughes is available to meet with EC at a later date to discuss additional services. Tabled pending additional information.

2.      Tobacco Enforcement Bill – Valenzuela asked Clouse to have his staff survey the grounds for evidence of cigarette usage.  After looking over the grounds, it was reported that there are only a few areas that had such evidence. Academic Planning Committee recommended that EC deny this bill. EC took no further action.

3.      Class Scheduling Bill – Aramark agreed to provide to-go lunches for interested students. Academic Planning Committee recommends that EC deny this bill. EC took no further action.


IV.             Reports

A.    Interim President’s Report

1.         Next week Dr. Thurman will be in Uvalde to meet with faculty and staff.

2.         Next Friday we have half a day off for Good Friday.

3.         No EC next week due to scheduling conflicts.

B.     Interim Provost’s Report

1.         Dr. Ira Blanton has decided to end his modified retirement.

2.         Moved the withdrawal process from counseling to the registrar’s office.  Leo Dominguez approved the move.

C.     CFO’s Report

1.         Valenzuela will meet with the Cowboys baseball team owners and Alpine High School officials at 1:30 pm today to discuss the renewal of the Kokernot lease by the Cowboys for Summer 2014.

2.         Valenzuela provided updates on some of the ongoing facility projects. ANRS chiller will be delivered next week. The Meats Lab will be renovated per the health department recommendations. BAB will receive a new roof.  The UC will receive roof repairs as a part of the BAB project.  The swimming pool renovation will not take place until next year. The road and parking lot repairs are pending.  We are looking at the renovations for Kokernot lodge.

3.         Valenzuela will be out Monday, Tuesday, and part of Wednesday next week to attend SACUBO.

4.         Budget work papers will go out today and will be due May 7, 2014.  HEAF requests should be submitted by July 31.

5.         Summer Budget is expected to be loaded at the end of the month per the usual procedures.

D.    Associate Provost’s Report

1.         Sorrels questioned how the previous version of the modified early retirement policy should be handled.  

2.         Eagle Pass expansion has several options but would not be available until 2016.  Castroville campus is expected to offer classes by 2015.

E.     CIO’s Report

1.          Not in attendance

F.      VPEM’s Report

1.          Not in attendance


V.                New Business

A.    Personnel Items

1.       Nothing to report

B.     FLP & Ambassador Scholarships – Request approval to increase number of recipients to 20 students.  This will allow for the ambassador program to pick 16 former FLP students and 4 general public students.  The intent is to award the FLP students first and choose them as ambassadors prior to going to the general campus population. EC approved.


VI.             Next meeting date

A.    April 22, 2014

B.     Adjourn at 10:05 am