EXECUTIVE CABINET MINUTES

Alpine, Texas  

Tuesday, April 22, 2014

9:00 AM

 

In Attendance:  Quint Thurman, Cesar Valenzuela, Jim Case, David Gibson, Denise Groves, Paul Sorrels via ITV, Yvonne Realivasquez – recording.

 

I.                   Announcements and Development

A.    Nothing to announce.

 

II.                Approval of Minutes

A.    4-8-2014 EC approved

 

III.             Old/Unfinished Business

A.    LAR Discussion – No Action needed.

B.     APM Policies – Externally Sponsored Programs - EC requested the red-line version of the policies and tabled this. 

C.     Renovation of LH for Grant – Based on the projections for the grant it may cost $75,000 to address the needs for the technology as construction costs seem to be taking a larger than expected share of the budget.  We are still identifying the project needs for renovations. This led to the discussion of the services that Ellucian provides and how they assist the university. Gibson will provide a recommendation for moving forward with cost savings. Tabled pending additional information.

D.    Service Learning Scholarship – Groves and Case have developed some criteria that would be used to identify recipients. This scholarship would be renewable and students would need to take 3 SCH per semester. We would award $1000 per academic year broken down for $500 per semester. We will establish a small cohort to pilot the program. This would be a competitive scholarship. The purpose of this program is for retention. Tabled pending additional information.

E.     Cisco DE Equipment – request approval to purchase. Gibson provided quotes from several vendors. The request provides funding for one year which would give us the opportunity to find a path moving forward with DE Equipment.  EC approved the purchase. We will use distance learning fees from RGC to pay for the equipment.

IV.             Reports

A.    Interim President’s Report

1.         Thurman was in Uvalde last week and met with Hector Gonzales to discuss the Eagle Pass expansion and the opportunity to have another campus in Castroville. We will ask for permission from the BOR for general approval to proceed.  SACSCOC requires six months to approve this development in Castroville. We have already received interest from faculty to be moved over to the new campus.  This is an exciting and positive prospect.

2.         We have an awards reception scheduled for next week. We will introduce a new campus award called the Lobo Leadership Award that is open to all university employees and will include a one-time stipend of $750.  More information will be forthcoming.

3.         The city of Alpine has agreed to fund up to $19,000 to skin our SRSU buses.

B.     Interim Provost’s Report

1.         The Honors Convocation went well.  Case would like to thank Ana Dragoo, Joan Oesper and the two student assistants in the office, Susanna and Christina for a successful event.

C.     CFO’s Report

1.         The RFP for the new marquee sign went out and we have identified a company that can provide the new sign within the $40,000 funding which ARAMARK agreed to pay. We have submitted a motion to the Board of Regents to modify the contract with Aramark to include this additional funding commitment, with no requirement in return from SRSU.

D.    Associate Provost’s Report

1.         BECAS program gave RGC another $5000 toward scholarships from the Mexican Consulate.

2.         Sorrels reported that he will meet with SWTJC officials this afternoon to discuss the technology needs for the Castroville project. George Hernandez will accompany him.

3.         Next Monday, he will meet with the Medina School District PR people.   SWTJC and RGC PR persons will travel there to see the facility and to discuss the publicity for the new Castroville campus. The school district plans to use the building for dual credit classes, which will have a positive impact on surrounding schools, and reduce the lease cost.

4.         We have a Sul Ross table at the Eagle Ford Consortium in San Antonio.

5.         Thurman also suggested that since we have two big buses we could bring in students from RGC to attend a Lobo football game in the fall. We are also working on establishing a football game for the Lobos in one of the RGC cities.

E.     CIO’s Report

1.         Gibson reported that he met with Apogee yesterday to discuss the wireless proposal.  We would have to use reserves to pay for the costs.  However, Apogee offered a pilot program for consideration to provide residential wireless and internet services that would cost us $50,000 for the first year.  We would evaluate the services and costs for future planning to be incorporated into a rate increase for the housing units to be submitted for board approval. Valenzuela requested a draft contract for review.  EC approved the pilot program and associated costs pending contract review.

2.         OIT sent out an email yesterday about the telephone outages.  They will get some quotes to replace the Cisco equipment.  They are looking into options for our phones.

F.      VPEM’s Report

1.         Groves reported that summer enrollment 25% up over last summer total of the same time last year, 21.4% over SCH production.

2.         We’ve changed priority registration dates that allow freshmen and sophomores to register earlier.

3.         112% up in headcount as compared to the same time last year. 126% SCH up as compared to same time last year. Freshmen apps are up 24% over the same time last year. Transfers are up 7% over last year.

 

V.                New Business

A.    Personnel Items

1.       SBDC Administrative Secretary – formerly Esther Martinez – request approval to post.  EC approved via email 4-16-2014.

2.      Request to pay moving expenses to Librarians. Per Don Dowdey. EC determined that moving expenses will be considered on a case by case basis. EC denied request.

3.      Request to promote Jessie Kelsch to full time lecturer of Geology at a salary of $30,000. EC approved.

4.      Request to pay stipend of $2000 to Mary Carmen Nunez for motorcycle course administration which includes extra duties needed on a year round basis: answering Motorcycle Course phone calls, collecting names, emails, payments of students, contacting students for each class, preparing paperwork, delivering certifications to DPS office, and other duties as assigned. This comes from the motorcycle course fees. EC approved.

5.      Library Assistant formerly Nora Ohnishi. Request to post for position at a salary of $20,289.  EC approved.

B.     Master’s of Science Degree in Homeland Security – per Dr. Larry Guerrero. This will not result in new faculty and it will be an online degree program. Curriculum Council approved the creation of the program. EC approved seeking Board approval.

C.     Castroville RGC – SACSCOC requires 6 months for review.  We need authorization from the board for the conceptual motion.  EC approved seeking Board Approval.

D.    SGA Bills

1.      Lobo One Safety Entrance Bill – Thurman requested Clouse assess and make a recommendation for the bill.

2.      Dining Services Committee Bill – Thurman requested Lyle assess and make a recommendation for the bill.

3.      Aramark Sanitation Bill – Thurman requested Lyle assess and make a recommendation for the bill.

4.      Lobo Village ID Activation Bill – Thurman requested Chaszar assess and make a recommendation for the bill.

5.      Residential Living Holiday Break Policy Bill – Thurman requested Groves assess and make a recommendation for the bill.

E.     Holiday Schedule for FY 2015.  Valenzuela submitted a proposed Holiday Schedule to be submitted to the Board of Regents for approval.  EC approved option 1 which permits 18.5 total hours of Holiday and Energy Day Leave.

 

VI.             Next meeting date

A.    April 29, 2014

B.     Adjourn at 10:45 am.