EXECUTIVE CABINET MINUTES
Tuesday, May 6, 2014
In Attendance: Quint Thurman, Cesar Valenzuela, Jimmy Case, Dave Gibson, Denise Groves, Paul Sorrels, Yvonne Realivasquez - recording
I. Announcements and Development
A. Thurman got a call yesterday from US News and World Report asking about our HSI designation and how that is advantageous for students. Thurman provided the reporter with a lot of information about how HSI designation assists our educational goals to provide more opportunities to students from Hispanic populations and other underrepresented groups. He further explained that it is not just about a designation; HSI is part of our identity.
B. The Marfa Film Festival has approached Sul Ross about how we can work with them for this year’s film festival. We are reviewing ideas for how we may assist including potential housing and venues for activities. In addition, we are looking at how our Gaming and Technology program could potentially benefit from this as well.
II. Approval of Minutes
A. 4-29-2014 - EC approved.
III. Old/Unfinished Business
A. LAR Discussion – Tabled
B. APM Policies – Externally Sponsored Programs - EC requested the red-line version of the policies and tabled this.
C. Service Learning Scholarship –Draft was circulated to EC for comments. EC discussed what the needs are to initiate this program. Case explained that there were a lot of comments and suggestions about how the program will work. The purpose would give students opportunities to contribute to the Trans-Pecos region through service to the civic, cultural, and educational communities in the region. Case suggested that we could model this scholarship program after the Honors Program, in which we contracts would be utilized to allow students to work with professors for specific credit in classes but with a service learning component. Service Learning Scholarship could be guaranteed for one year and allow for the possibility of one more year at a maximum. This will be a competitive scholarship and would qualify for in-state tuition. We can assist students with options after they have exhausted the service learning scholarship in order to retain them, but the responsibility would be on the students to find other means available to them. We would expect that students would be eligible for the service learning credits for 3 SCH per long semesters. Case and Groves will take the lead on the completion of this proposal.
A. Interim President’s Report
1. Our Spring graduation will be this Saturday. Pete P. Gallego is our commencement speaker. Dr. Brian McCall will introduce him. At RGC, Bill Rankin will be the speaker.
2. The presidential search continues on with interviews in San Antonio this week. We will plan for the final candidates to be on campus in early June.
B. Interim Provost’s Report
1. Liz Jackson visited with Case about how the Trappings of Texas and Cowboy Poetry conflict with each other. Jackson proposed having the Trappings in April instead of February. EC approved.
2. Mark Chaszar has agreed to keep the dorms open for the Baseball Team, given their ASC championship playoffs.
C. Associate Provost’s Report
1. Sorrels reported that upcoming US Marshall’s internship is approved.
2. RGC received a new community scholarship from the Uvalde State Bank. This is a very positive development for our students who will have additional scholarship opportunities. Details will be forthcoming.
3. As of May 6, 2014, RGC Summer I Headcount was 467 and SCH was 2001. This shows an increase as compared to last year.
4. The Castroville Expansion – survey data has come in. 56% of the Faculty and Staff in Castroville have Master’s Degrees, we hope to utilize the resources that are available from those numbers.
D. CFO’s Report
1. Valenzuela provided the vacancy report.
2. The BAB roof project is expected to start this week.
3. The Apogee Contract for a one year wifi pilot program in Lobo Village has been reviewed and is ready to be signed. The wifi is expected to be in place by the start of the Fall semester. This will allow us to promote the new technological ability throughout the summer. In addition, a contract with Apogee for television programming is under review.
4. Tanya Romero has submitted a telecommuting agreement due to health reasons. It will require presidential approval.
5. The SSF committee has submitted their budget recommendations for review and approval by the President.
E. CIO’s Report
1. Gibson reported that he spoke with AISD about wireless on their buses. They are in a trial phase, they use wifi hotspots in the bus. There is not a continuous feed, it is based on tower availability. Gibson will look at alternatives for a stronger signal.
F. VPEM’s Report
1. Groves submitted projected enrollment numbers. There appears to be a slight decrease as compared to last week in summer projections, but nothing that was unexpected. Enrollment Management is making a strong push through the end of the semester. Fall numbers are still encouraging.
V. New Business
A. Personnel Items
1. Request regarding Assistant Professor in Education/Education Diagnostician position. EC tabled pending additional information about job postings.
B. SBDC – RGC Audit: Sorrels explained that the audit resulted in some additional data about how salaries are distributed in the department. Sorrels provided a proposal to increase salaries and reorganization of the office structure. The funding comes from federal monies and is also a special item in our state appropriations. The audit showed that the RGC SBDC is strong and on track with their goals. EC requested a legal review of the proposal. EC Tabled Pending additional information.
C. Student Service Fee Scholarship: The language for the scholarship requires that recipients would have to be fully admitted and degree seeking. EC discussed clarification for the criteria of the scholarship. EC approved.
D. Bus Policy: Jim Clouse put together some guidelines for the use of the bus. The fee will be $1.25 per mile. It was also recommended that we would hire drivers at 30 cents a mile, plus expenses to be paid by the department. A bus with a driver would be charged to departments at $1.55 per mile. EC requested legal review before further action.
VI. Next meeting date
A. May 13, 2014
B. Adjourn at 11:00 am.